Workspaces

How to create a shared workspace to collaborate on Trints as a team

Olga avatar
Written by Olga
Updated over a week ago

Workspaces are only available to Advanced and Enterprise Trint plans.

Workspaces allow you to create secure folders within Trint where teams can upload, transcribe and collaborate on files together. This guide will explain how to set-up and manage a Workspaces.

This support guide will cover:

Creating a new Workspace

To create a new workspace:

  • Click on the “Workspaces” category in your Trint dashboard.

  • Click on the yellow button to create a Workspace.

A form will pop-up prompting you to fill in the name of your Workspace and a description, if you like. When you are done, press the yellow button to continue.

Workspace creation form

Adding users to a Workspace

Click on the three dots at the top right-hand corner of the Workspace rectangle, then select “Manage users”.

Add new users

You can also access this area by within your Workspace and selecting “Manage” button in the navigation bar at the top of your browser.

A side menu will now pop-up where you can enter the names of colleagues that you want to add to your Workspace.

Only Trint accounts that are part of your organization can be added to a Workspace. You can also remove people with access by pressing the “Remove” link next to their name.

User management on Workspace

Transcribing directly into a Workspace

Uploading and transcribing files works the same way as outside of a Workspace. Just select the Workspace from the “Customize your transcript” menu before starting the transcription.

Select workspace before recording

For detailed instructions on how to upload a file and create a transcript, see our Creating a transcript support article.

Please note that all files transcribed into a Workspace cannot be moved out of the Workspace once they are ready to view and edit.

Managing Workspaces

To move a file from your personal folder into a Workspace:

  • Check the box on the left of the file’s name

  • Click the “Move” button in the navigation bar of the Trint dashboard

  • Select “Workspaces” tab from the pop-up menu and press the yellow button to continue.

Move workspaces

⚠️ Please note that once a file is moved into a Workspace, it cannot be moved back into your personal Trint folder.

Deleting files

Files can be deleted from a Workspace in the same way as your personal Trint folder. Just select the check box next to the file and click on the “Delete” button in the navigation bar.

Archiving Workspaces

Trint does not allow you to delete Workspaces but you can archive it. Just click on the “Manage” button in the navigation bar of your Workspace and select the “Archive” option.

Archive workspace

Admins can restore archived Workspaces at any time by going into the “Admin Dashboard”, selecting the “Workspaces” tab and clicking the “Restore” option.

Workspace access levels

Workspace members can have different access levels depending on their requirements. Trint offers six default roles that come with every team:

  1. Admin

  2. Manager

  3. Transcript commenter

  4. Collaborator

  5. Workspace Collaborator

  6. Read only

By default, the Workspace creator will be made Manager, but this role can be assigned to other members too. Managers can change someone’s role and remove people from a Workspace entirely.

Here’s a list of all permissions that come with these default roles. Enterprise admins can create custom roles on top of the default roles if needed.

Name

Permissions

Applies to

Admin

  • Manage Workspace members (add, edit, remove)

  • Edit Workspace settings

  • Upload to Workspace

  • Manage folders (add, edit, archive)

  • Edit Trints

  • Comment on Trints

  • Share transcripts with guests

  • Share transcripts through read-only links

  • Archive Workspace

Transcripts inside Workspace

Manager

  • Manage Workspace members (add, edit, remove)

  • Edit Workspace settings

  • Upload to Workspace

  • Manage folders (add, edit)

  • Edit Trints

  • Comment on Trints

  • Share transcripts with guests

  • Share transcripts through read-only links

  • Archive Workspace

Transcripts inside Workspace

Transcript Commenter

Comment on Trints

Transcripts only

Collaborator

  • Manage Workspace members (add, edit, remove)

  • Edit Workspace settings

  • Upload to Workspace

  • Edit Trints

  • Comment on Trints

  • Add and edit folders

  • Share transcripts with guests

  • Share transcripts through read-only links

  • Archive Workspace

Transcripts inside Workspace

Workspace Collaborator

  • Edit Trints

  • Comment on Trints

  • Upload to Workspace

  • Manage Workspace members (add, edit, remove)

  • Add and edit folders

  • Share transcripts through read-only links

Transcripts inside Workspace

Read only

  • Has access to view files in Workspace

Workspaces


We hope you have found this article useful. If you have any questions, please reach out to us at support@trint.com and our team will be happy to help.

Related support guides

Did this answer your question?